Employment Opportunity: Events Manager

Events Manager for Historic Sotterley, Inc.


Status: Full time

The Event Manager is responsible for oversight of all special events and site rentals at Sotterley Plantation. The position requires flexible hours with numerous evenings and weekends as the event schedule necessitates.

Specific areas of responsibility include:

Site Rentals and Weddings:

• Conduct site visits and bookings for prospective clients.

• Create and maintain contracts, invoices, and other paperwork between Sotterley, the client, and vendors.

• Ongoing communication between Sotterley, clients, and vendors to ensure needs and expectations from all parties are clearly communicated and met during the term of the contract.

• Ensure coordination between Sotterley, clients, and vendors during the week of the event to include apprising maintenance staff of all set-up needs and schedule.

• On-site support and supervision of set-ups, rehearsals, and site rental event.

• Oversight of event assistants as needed to include scheduling and communication of event expectations.

 

Special Events:

• Develop, coordinate and execute logistics for all special events. Hands-on approach to accomplish all details a must with ability to easily traverse the site and lift at least 25 lbs.

• Work both independently and in conjunction with event committees to ensure that the planning and execution of events is handled as professionally as possible.

• Establish relationships with vendors to acquire in-kind/rental needs for events.

• Works closely with Maintenance staff to coordinate all set-up and logistical support needs.

• Work with Membership/Volunteer Coordinator to ensure all volunteer needs for events are clearly communicated well in advance.

• Coordinate and attend committee/planning meetings and event rehearsals.

• Keep logistical needs within allocated budget.

Qualifications:

• Minimum of BA in related field preferred.

• 2-5 years experience in event planning and event management

• Demonstrated excellence in organizational, managerial and communication skills

• Ability to effectively work under tight deadlines and manage projects independently, but still effective at working collaboratively.

• Excellent people skills and enthusiastic attitude.

• Strong organizational skills and keen attention to detail.

• Superior professionalism and judgment.

• Strong work ethic.

• Community-oriented individual.

Please email resume to officemanager@sotterley.org.

No phone calls, please.